Title: Executive Coordinator
Reports to: Executive Director
Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change.
PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone, and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women s Hospital, we support a wide range of programs in dozens of other countries around the world.
The Executive Coordinator will provide high level administrative to the Executive Director of Partners In Health, Liberia including scheduling meetings, planning trips, briefing the ED in advance of meetings and prioritizing requests. Working closely with the Leadership Team, the Executive Coordinator will facilitate an efficient Executive Office. This role is a great fit for someone with superior attention to detail and organizational skills who would like to learn more about establishing a program in a new country and help represent the strategic priorities of the Executive Office. This role will also be an excellent learning opportunity for someone who wants to understand the complex array of front line implementation activities required for successful application of global health service delivery.
The ideal candidate will have experience with a wide range of administrative and executive support related tasks, have the ability to work independently and as a team, and be an effective communicator. This person will need to interact with staff at all levels and across counties, as well as important external constituents, and must be exceedingly well organized, diplomatic, flexible, and resourceful. This person must exhibit great discretion, confidentiality, and sophistication in managing the complex and sensitive issues faced by the Executive Director and Leadership Team.
I. Administrative Support to Executive Director
- Be responsible for heavy calendar management and coordination of schedules.
- Assist and accompany the ED in managing a rigorous domestic and international travel schedule. Complete all travel logistics and itineraries, facilitate preparation for and execution of travel, and prepare expenses reports.
- Play a leading role in supporting the ED host high profile visits, working closely with Staff Operations team on logistics, lodging and transport.
- Maintain an up-to-date list of requests. Ensure completion of items with great care, follow through, and attention to detail.
- Provide writing, editing, and presentation support to the ED
II. Leadership Team Accompaniment
- Assist in the preparation, execution, and follow up of Leadership Team meetings, including creating agendas, preparing thorough briefings, providing relevant documents including minutes and reports, and monitoring and tracking next steps and outcomes.
- Disseminate decisions made and facilitate implementation to stakeholders.
- Serve as a liaison between the Leadership Team and in-county staff across counties.
III. Cross-Team Coordination
- Work on a variety of projects, including coordinating cross-county events, editing organization policies and archiving institutional knowledge.
- Monitor and track tasks, ensuring attention to time-sensitive issues and longer-term initiatives
- Perform other related tasks as assigned.
- Bachelor’s Degree required.
- Experience working or living in resource-poor settings preferred.
- Demonstrated interest in global health and social justice.
- One or more year experience in an administrative role.
- Organizational skills and superior attention to detail.
- Demonstrated competence in assessing priorities and managing a variety of activities in a time-sensitive environment and meeting deadlines with attention to detail and quality.
- Ability to work with little to no supervision, take initiative and anticipate needs.
- Demonstrated maturity, flexibility, judgment, and diplomacy.
- Must be proficient in Microsoft Office and Outlook.
- Willingness to live in a resource-limited setting and to travel to remote locations as needed
- Ability to live in Liberia full-time.