Executive Secretary at The Women in Energy Network

The Women in Energy Network is an association established in 2020 to provide a platform for Women that promotes the participation and advancement of women in leadership across the Energy Industry value chain in support of national development; to network and build confidence and links to progress their careers or businesses.Job Purpose

The Executive Secretary will run the Network’s secretariat, reporting to the President and the Board of Directors.  
The individual will be responsible for developing strategy, initiatives and programs required to achieve the overall objectives of the network.
This individual will be expected to represent the network when required, maintain a directory of members and support the needs of the members and direct the secretariat team to support the needs of the member’s network.

Key Deliverables:

Develop a strategic plan for Women in Energy Network that will position WIEN as the leading women’s network in the energy industry
Implement and manage program and interventions to ensure program goals are achieved.
Develop and Manage WIEN partner and affiliates framework and ensure partner relationships are managed to fulfil the advancement of WIEN
To develop in-depth knowledge of WIEN program areas, including current issues and key resource people and organizations, and a clear understanding of how they fit into the network’s interest
Establish and strengthen communication/good relations with appropriate external organizations and other stakeholders for seeking corporate sponsors
Identify and develop relations with other stakeholders of the Energy value chain, Networks, donors, by organizing events, programs, and meetings.
Coordinate and work with implementing partners/agencies in project design, proposal development, contractual agreements; and the provision of monitoring, and project evaluations.
Provide progress reports (Monthly Key Performance Indicator- KPI) on the overall effectiveness of WIEN and its programs and initiatives
Develop evaluation methods to assess programs strengths and identify areas for improvements.
Plan and schedule project timelines, track project deliverables using appropriate tools.
Develop a database of members to cater to peculiar needs and support requirements to progress their goals and aspirations in line with the Networks objective
Conduct period surveys and publish results on the effectiveness of WIEN programs and initiatives and use them to determine members needs and process improvement
Prepare presentation documents and other related documents for all WIEN Board Courtesy visits or programs
Develop budget for WIEN programs and initiatives ensure appropriate lead signs off and goes to the Treasurer
Identify and collaborates with credible domestic and international organizations to deliver programs and initiatives which will enhance members goals in line with WIENs objective
Develop PR, internal and external communication strategies and social media content and e-strategy focused effectively to grow followership and interaction while also managing the daily content upload and online content
Develop proposals and secure funding for programs and events working with the Director of sponsorships
Facilitate a culture that inspire and motivate WIEN employees

Person Specification

A University Business degree, preferably a PHD, master’s degree or an MBA
Solid track record of strong leadership, building and motivating effective and productive teams in an organization of comparable size
Strong administrative and financial skills demonstrated in a senior strategic role
Establishing, managing and developing collaborative working relationships with a range of internal and external bodies
Experience and understanding of international communications issues, policy and technology
Experience and understanding of the energy industry value chain
Experience and understanding of international development issues, including social and economic development
A track record of negotiating, influencing and persuading others at a senior level both internally and externally
A record of achievement in securing funding from external sources including funding agencies and the private sector
Effective communication at all levels often covering complex and wide-ranging subjects
Experience in developing and implementing innovative measures.

Skills and Abilities:

Ability to establish credibility quickly, particularly in new areas of influence
A consultative and facilitative style with the ability to influence others where appropriate
Excellent interpersonal skills
Ability to provide direction and leadership in a way that inspires confidence and commitment and encourages ideas, innovation and initiative from others
Ability to demonstrate authority, commitment, consistency and fairness
Ability to think clearly and analytically, grasp complex issues and develop sound judgments in a sensitive environment
Strong influencing and negotiating skills at the most senior levels to lead, develop and participate in partnerships and strategic alliances
Robust and comfortable with operating in a challenging environment
Committed to the efficient and effective management of financial resources and staff.

Other Key Attributes:

Commitment to the progress and empowerment of women
Ability to demonstrate authority, commitment, consistency and fairness
Politically astute and aware
Experience with membership associations

Source: MyJobMag Job Feed

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