Facilities Officer at Cedarcrest Hospitals

Cedarcrest Hospitals / Cedarcrest Orthopaedic Clinics Ltd is a modern specialist medical care centre located in the heart of Abuja, Nigeria’s blossoming capital. It was established in January 2008 with the aim of providing a high standard of local healthcare that is comparable with what obtains in other more developed parts of the world.
The centre started off as a highly specialized orthopaedic facility, registered as Cedarcrest Orthopaedic Clinics Ltd. Before long, it became obvious that other specialties had to be incorporated partly due to the success of the centre and partly due to the lack of local specialist services in those specialties that relate directly with orthopaedic and trauma surgery.
Its core specialty areas have now been expanded to include neuro/spine surgery, plastic/reconstructive surgery and dermatology. Thus was Cedarcrest Hospitals born in early 2009. The hospital also renders non-core specialist services covering internal medicine, obstetrics and gynaecology, radiology, rheumatology, ear nose and throat surgery, dietetics, physiotherapy and general practice.
These key specialists are supported by highly trained and courteous doctors, nurses, imaging scientists, laboratory scientists, administrative and ancillary staff who strive to make patients’ experience at Cedarcrest is as pleasant as possible. We work in liaison with centres in the United Kingdom and the United States and frequently have visiting surgeons from these foreign hospitals, as well as sending patients to these centres where specific facilities for their care are not optimal here.
We are also supported by a wide range of related specialties and specialist services. With adequate facilities and highly skilled manpower, Cedarcrest Hospitals has over several years, provided specialized treatment to a large number of patients from the federal capital and the rest of Nigeria. This has made it possible for patients to get timely highly specialized surgical treatment without the need to travel abroad.Job Code: #T00004

The Role

Reporting to the Facilities Manager, theFacilities Officer will ensure the coordination or all activities in the hospitals facilities, ensuring that health and safety standards are met, and arranging for repairs and maintenance when needed.
Duties also include coordinating and liaising with vendors, tracking expenses, invoices and overall vendor management.
The incumbent will also be responsible for managing the implementation of work spaces, coordinating with the Maintenance team to design, acquire, and install modular furniture for offices and patient rooms. The Facilities coordinates the management of the hospitals off site locations and guest houses, preparing monthly occupancy reports for management.
Additionally they will coordinate and monitor vendor’s performance through performing building related services and assist management to develop and evaluate plans for facilities executed by vendor

Responsibilities

Fixing minor issues in appliances or arranging for repairs when needed
Ensuring compliance with health and safety regulations
Removing hazardous materials from all areas accessible to employees and guests
Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
Check rooms and furniture to identify needs for repairs or renovations
Restock office and kitchen supplies
Design and oversee the schedule for cleaning and disinfecting the building
Monitor activities that happen outside the building, such as proper waste disposal and recycling
Fix minor malfunctions in office equipment
Coordinate office and parking space allocation
Keep track of regular and ad-hoc facility expenses
Conduct market research and compare costs and benefits when evaluating new vendors
Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
Research new services and appliances to facilitate operations
Ensure compliance with health and safety regulations
Ensures assigned equipment is in proper working order and available for use.
Maintains physical space, ensuring a safe, clean, and functional environment.
Receives, manages, and processes work order requests; ensures problems are resolved quickly.
Acts as liaison between employees and any outside contractors needed to resolve specialized problems.
Drafts and implements preventive maintenance schedules for buildings and equipment.
Ensures safety standards are followed throughout facility.
Participates on emergency preparedness planning team.
Applies, or assists with application, for required environmental permits.
Maintains inventory of supplies; reorders as needed.
Performs other related duties as assigned.

Qualifications

BSc/BA in Marketing, Business Administration, or a related field.
Should possess 1-3 years of experience
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
Excellent organizational skills and attention to detail.
Ability to perform well in a fast-paced environment
Financial knowledge (eg, budgeting, vendor management)

Special Conditions

Employment is contingent on passing a medical screening conducted by the hospital
Employee will be subject to various testing including but not limited to drug and medical testing throughout the tenure of their employment
Knowledge of workflow processes.
Prolonged periods standing and walking throughout facilities.
Must be able to lift up to 15 pounds at times.
Must be able to bend, lift, stretch, climb, and crawl to maintain equipment and buildings.

Source: MyJobMag Job Feed

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