Internship Programme – Information and Computer Technology (ICT) at United Nations Population Fund – UNFPA

Job ID: 29477
Location: UNFPA Country Office,  Abuja, Nigeria
Full/Part Time: Full-Time
Regular / Temporary: Regular
Duration of Assignment: 6 months
Contract Type: UNFPA Internship Programme,  Information and Computer Technology (ICT)
Category: All Nationals are eligible to apply

Organizational Setting
How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Objectives of the Internship Programme

The purpose of the Internship programme is to provide students and recent graduates from diverse academic backgrounds exposure to development issues and a first-hand experience with the day-to-day working environment of UNFPA. The UNFPA Internship Programme offers a small group of outstanding students the opportunity to acquire direct exposure to UNFPA operations. It is designed to complement development-oriented studies with practical experience in various aspects of UNFPA work.
Applicants should have expressed interest in the field of development; ability to adapt to new environments and work with individuals from different cultural backgrounds. Interns work under the supervision of a staff member at UNFPA. The background of the interns is matched with the needs of the organization.

Job Purpose

iDocs is an Integrated Document Management Solution that will help the organization streamline internal document management processes and its intended to enable storage, search & retrieval, sharing, tracking, revision and distribution of documents and hence information and data they contain. It will also capture entire lifecycle of documents.
We are required to scan all relevant documents and have these documents uploaded to the idocs server. These scanned documents are to be properly titled to enable easy search.

Main Tasks & Responsibilities
You will be responsible for:

Creation of Folder on the Local server:

Hierarchical Folder structure  as presented by units to be created on the server

Inventory of Documents:

Take inventory of all documents to be scanned.
Daily Sign out of folders
Ensure documents are re filed properly

Scanning:

Scan all documents with proper title and Meta data.
Save scanned files to appropriate folders on the file structure
Upload to iDocs filing structure

Documentation:

Prepare Inventory list of all documents scanned and uploaded
Document lesson learned
Recommendations.

Desk support:

Support with troubleshoot of LAN, and Computer issues
Any other duties as may be assigned by the supervisor

Deliverables

Documentation of all files and folders uploaded
All documents uploaded
Properly titled documents
Easy search of documents
Institutionalized and staff fully trained
Exit strategy training of registry clerk.

Qualifications and Experience
Applicants to the UNFPA internship programme must at the time of application meet one of the following requirements:

Be enrolled in a postgraduate degree programme  within Information and  Computer Technology  –  ICT (such as a master’s programme, or higher);
Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);
Have recently graduated with a university degree (as defined above) and, if selected, must start the internship within one-year of graduation;
Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this programme.

The Intern should have the following skills:

Certification in Microsoft, A+ hardware, Web design, Oracle PL/SQL, Programming in HTML and CSS will be an added advantage
Server management skills
 Ability to operate a computer system
Ability to operate office equipment’s especially a digital scanner.
Ability to communicate and work as a team
Analytical skills
Ability to function under pressure.

Required Competencies
Values:

Exemplifying integrity
Demonstrating commitment to UNFPA and the UN system
Embracing diversity in all its forms
Embracing change.

Core Competencies:

Achieving Results  
Being Accountable
Developing and Applying Professional Expertise/Business Acumen
Thinking analytically and Strategically
Working in Teams/Managing Ourselves and our Relationships
Communicating for Impact.

Financial Aspects of Internship

The costs associated with an intern's participation in the programme must be assumed either by the students themselves or by the nominating institution, which may provide the required financial assistance to its students. Students will have to meet living expenses as well as make their own arrangements for accommodation, travel and other requirements. In addition, applicants must have medical insurance for the duration of the internship. Proof of insurance will need to be submitted before the internship begins.
Interns are not financially remunerated by UNFPA for their work but may receive a stipend to help cover basic daily expenses related to the internship, such as meals and transportation at the duty station, when not financially supported by any institution or programme, such as a university, government, foundation, or scholarship programme. All costs related to travel, insurance, accommodation, and other living expenses must be borne by either the intern or the intern's sponsoring institution.

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