Stock / Inventory Officer at Cedarcrest Hospitals

Cedarcrest Hospitals / Cedarcrest Orthopaedic Clinics Ltd is a modern specialist medical care centre located in the heart of Abuja, Nigeria’s blossoming capital. It was established in January 2008 with the aim of providing a high standard of local healthcare that is comparable with what obtains in other more developed parts of the world.
The centre started off as a highly specialized orthopaedic facility, registered as Cedarcrest Orthopaedic Clinics Ltd. Before long, it became obvious that other specialties had to be incorporated partly due to the success of the centre and partly due to the lack of local specialist services in those specialties that relate directly with orthopaedic and trauma surgery.
Its core specialty areas have now been expanded to include neuro/spine surgery, plastic/reconstructive surgery and dermatology. Thus was Cedarcrest Hospitals born in early 2009. The hospital also renders non-core specialist services covering internal medicine, obstetrics and gynaecology, radiology, rheumatology, ear nose and throat surgery, dietetics, physiotherapy and general practice.
These key specialists are supported by highly trained and courteous doctors, nurses, imaging scientists, laboratory scientists, administrative and ancillary staff who strive to make patients’ experience at Cedarcrest is as pleasant as possible. We work in liaison with centres in the United Kingdom and the United States and frequently have visiting surgeons from these foreign hospitals, as well as sending patients to these centres where specific facilities for their care are not optimal here.
We are also supported by a wide range of related specialties and specialist services. With adequate facilities and highly skilled manpower, Cedarcrest Hospitals has over several years, provided specialized treatment to a large number of patients from the federal capital and the rest of Nigeria. This has made it possible for patients to get timely highly specialized surgical treatment without the need to travel abroad.Job Code: #F00003

The Role

Reporting to the Finance Manager, the incumbent will be responsible for the maintenance of the hospital’s Lagos' branch physical and virtual store which includes but is not limited to stocking of operational materials and consumables, inventory control and records, purchasing, processing the payment for vendors, and related duties as required.
Duties will also include receiving and dispatching goods to various branches as well as tracking and maintaining stocks levels and inventory.
The stock/inventory control officer will play a key role in the proper care and maintenance of stock, including ordering, receiving, storing, accounting for, and distributing to user departments/units.
The incumbent will also coordinate supply chain procedures and act as a liaison between vendors, clients and internal teams

Responsibilities

Responsible for maintaining inventory records and preparing balance and shortages reports.
Responsible for ordering, receiving, storing, accounting for, and distributing to user department/users.
Monitors reorder points and initiate action to replenish stock.
Reconciles discrepancies in inventories and escalates all irregularities.
Responsible for tracking shipments, overseeing inventory audits, and maintaining reports of purchases and pricing.
Uploads invoices on Odoo and create an invoice on Odoo for all Purchase Order raised.
Keeps track of inventory records and making sure that it is accurate.
Ensure that optimum levels of inventory are maintained and that it is at par with Cedarcrest Hospital standards.
Develops strategies to optimize profitability.
Ensure high levels of satisfaction by the user department.
Completes store administration and ensure compliance with policies and procedures.
Maintain outstanding store conditions and visual merchandising standards.
Address all issues that arise from user departments or patients.
Processes purchasing orders on Odoo, create invoices, tracks orders and investigate problems.
Records purchases, the outflow of stock, performs a physical count of inventory and reconciles actual stock count to generate weekly/monthly stocktake report.
Labels shelves appropriately.
Oversee the storage of products and drugs.
Take into consideration the expiry date of drugs to prevent wastage.
Evaluates suppliers’ offers and negotiate profitable deals.
Forecast supply and demand to prevent overstocking and running out-of-stock.
Liaise with the purchasing officer in Abuja to register a new supplier on Odoo.
Enter purchase details (vendor's information, invoices, and pricing) into internal databases.
Liaise with the user department to test the product's quality (status upon delivery and storage conditions).
Keeps record of updated inventory records (including daily shipments).
Performs other tasks as assigned.

Qualifications

B.Sc in Business Administration or any other relevant field.
1-3 years as a storekeeper/inventory officer or similar position.
Excellent knowledge of data analysis and forecasting methods.
Working knowledge inventory management software (e.g. Odoo, ERP)
An analytical mind with strong math skills.
Excellent organizational and planning skills.
Outstanding communication and interpersonal abilities.
Reliable and trustworthy.
Great negotiation skills.

Special Conditions

Employment is contingent on passing a medical screening conducted by the hospital
Employee will be subject to various testing including but not limited to drug and medical testing throughout the tenure of their employment
Knowledge of workflow processes.

Source: MyJobMag Job Feed

Related Jobs